Advisory committee members, as well as board members, need help in understanding the purpose of an advisory committee. Use the following guidelines to clarify the purpose of your advisory committees.
Board committees: The board shall approve all matters pertaining to the business and policies of the organization. The board may appoint standing committees; however, no individual member or group composed of less than the full membership of the board shall exercise the powers of the full board.
Temporary ad hoc and/or advisory committees: With the approval and direction of the board, the chair of the board may appoint ad hoc and/or advisory committees to assist the board.
The following guidelines shall apply to all temporary ad hoc or advisory committees:
Committees shall be appointed for a specific and well-defined purpose. Their authority shall be limited to the task assigned to them by the board.
All committees shall be fact-finding or advisory in nature and possess no executive powers. Committees and committee members shall have no power to make monetary or other decisions for the board.
The board will provide such committees with a meeting place. The executive director shall provide these committees with an administrative presence. The administrator or his/her designee shall be a member of all committees.
All reports of any temporary committee shall be made to the board and executive director.
Ad hoc or advisory committees shall be dissolved upon completion of their assigned tasks.
Final authority in the decision-making process will reside with the board.
The purpose of any advisory committee shall be to: (1) advise and comment to the board concerning the conduct of the organization’s services, structure and policy; (2) inform the community of services offered by the organization; (3) assist a specified office or program with community relations, marketing and fundraising, and provide other support as appropriate; and (4) provide consultation and direction on the development of resources.
The chairperson shall preside at all meetings of the advisory committee and shall be responsible for informing the advisory committee of projects and programs established by the board.
Upon recommendation of the advisory committee, a member of the advisory committee shall be appointed by the chairperson of the board to serve as liaison with the board. Where applicable, an advisory committee member who is also a member of the board will serve as the liaison. The liaison shall be responsible for the flow of information between the two bodies. The liaison will provide a written report of the advisory committee’s activity to the board as needed.
The advisory committee will meet only as needed to study assigned issues. The time, date and place of the meetings will be determined by the advisory committee.